How long must companies maintain records to facilitate inquiries from the Division of Insurance?

The requirement for companies to maintain records for inquiries from the Division of Insurance is essential for regulatory compliance and to ensure that all necessary information is available for review. Companies must retain their records for the current calendar year along with the two preceding calendar years. This policy ensures that adequate historical data is accessible for any investigations or reviews that might be initiated by the Division of Insurance, which could relate to policyholder claims, underwriting practices, or financial matters.

Maintaining records for this three-year period allows the Division to assess trends and ensure consistent compliance with regulations over a significant timeframe. It also serves to enhance transparency and accountability in the insurance industry, enabling a comprehensive examination of practices and decision-making processes that might affect consumers or the market overall. This standard aligns with best practices in the industry for recordkeeping and regulatory oversight.